Sarasota County Schools
Landings Administrative Complex
1980 Landings Blvd.
3:00 p.m.
Call To Order (3:00 p.m.)
Flag Salute (Ravi Patel, VHS & VHS Color Guard)
Special Presentations/Moments of Pride
1. SPECIAL PRESENTATIONS/MOMENTS OF PRIDEDescription
N/A
Recommendation
N/A
Superintendent's Report
2. SUPERINTENDENT'S REPORTDescriptionEducation Foundation Update - Jennifer Vigne
Recommendation
N/A
Hearing of Citizens
3. HEARING OF CITIZENSDescription
N/A
Recommendation
N/A
Minutes: None.
Approval of Corrections to Consent Agenda
4. APPROVAL OF CORRECTIONS TO CONSENT AGENDADescription
N/A
Recommendation
That the Board approves the corrections to the Consent Agenda.
Approval of Consent Agenda
5. APPROVAL OF CONSENT AGENDADescription
N/A
RecommendationThat the Board approves the Consent Agenda, consisting of items as a whole with action recorded as if it had been taken severalty.
Motions: That the Board approves the Consent Agenda, consisting of items as a whole with action recorded as if it had been taken severalty.
- PASS Vote Results Motion: Frank Kovach Second: Caroline Zucker Shirley Brown - Aye Jane Goodwin - Aye Frank Kovach - Aye Bridget Ziegler - Aye Caroline Zucker - Aye
Consent Agenda
APPROVAL OF MINUTES6. APPROVAL OF MINUTESDescription
N/A
RecommendationThat the November 1, 2016 (Regular Board Meeting) minutes be approved.
APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORT7. APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORTDescription
N/A
Recommendation
That the Instructional/Classified Personnel Report be approved.
Attachment: 11-15-16 board.pdf
Attachment: Board November 15, 2016 (Addendum 1).pdf
RATIFICATION OF REASSIGNMENT OF STUDENTS TO SCHOOLS8. RATIFICATION OF REASSIGNMENT OF STUDENTS TO SCHOOLSDescriptionReassignment of students to schools within the county have been approved by the administration or recommended by the Student Assignment Appeal Board in accordance with policies with the School Board. They are presented for formal ratification.
Recommendation
That the reassignment of students to schools be ratified as presented.
Attachment: 11.15.16 Reassignments for School Board Meeting.pdf (Confidential Item)
AGREEMENTS/CONTRACTS9. APPROVAL OF AGREEMENT BETWEEN THE PATTERSON FOUNDATION AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDADescription
The Agreement provides salary funding for a Data Management Coordinator to assist with the Suncoast Campaign for Grade Level Reading.
Recommendation
That the agreement between The Patterson Foundation and the School Board of Sarasota County, Florida, be approved as presented.
Attachment: MOU SCGLR 11-16.pdf10. APPROVAL OF COLLABORATIVE AGREEMENT BETWEEN THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA AND THE SHERIFF OF SARASOTA COUNTY, FLORIDADescription
In an effort to provide quality instruction pursuant to law to the inmates of the Sarasota County Jail, the School Board of Sarasota County, Florida, and the Sarasota County Sheriff's Office enter into this Collaborative Agreement.
Recommendation
That the Collaborative Agreement between The School Board of Sarasota County, Florida and The Sheriff of Sarasota County, Florida be approved as presented.
Attachment: Sheriff jailed students 2017 - 2022.pdf11. APPROVAL OF AGREEMENT BETWEEN THE COMMUNITY FOUNDATION OF SARASOTA COUNTY AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDADescription
The purpose of this agreement is to develop and promote strategies to address summer learning loss, early learning, and attendance goals.
Recommendation
That the agreement between The Community Foundation of Sarasota County and the School Board of Sarasota County, Florida, be approved as presented.
Attachment: Community Foundation 2016-2017.pdf
GRANTS12. APPROVAL OF THE ED EXPLORE SRQ GRANT PROPOSAL TO THE COMMUNITY FOUNDATION OF SARASOTA COUNTY FOR FRUITVILLE ELEMENTARY SCHOOLDescription
NON-COMPETITIVE: Grant funds of $2,300 will allow Fruitville Elementary School students to work with Florida Studio Theatre to improve writing skills.
Recommendation
That the Ed Explore SRQ grant proposal be approved.
Attachment: EdExplore.pdf13. APPROVAL OF THE FINDING WORDS GRANT PROPOSAL TO THE EDUCATION FOUNDATION OF SARASOTA COUNTY FOR OAK PARK SCHOOLDescription
COMPETITIVE: Grant funds of $10,000 will give students with special needs a voice to communicate their thoughts and feelings with peers and adults.
Recommendation
That the Finding Words grant proposal be approved.
Attachment: Finding Words.pdf14. APPROVAL OF THE SARASOTA AGAINST VIOLENCE (SAVE) GRANT PROPOSAL TO WENDY THOMAS FOR GRANT PREVENTION COORDINATORDescription
Grant funds not to exceed $62,783.00 will provide a Prevention Coordinator for the Sarasota Against ViolencE (SAVE) Grant.
Recommendation
That the Sarasota Against ViolencE (SAVE) Grant Prevention Coordinator proposal be approved.
Attachment: SAVE Grant Prevention Coordinator.pdf
Attachment: Wendy's 0310.pdf
MATERIALS MANAGEMENT15. APPROVAL OF CLASSIFICATION OF INOPERATIVE EQUIPMENT AND FURNITURE AS PROPERTY TO BE DELETEDDescription
The custodian of the property (cost center heads) have certified it to be traded in on new equipment, unaccounted for, not repairable or otherwise inoperable. Property still on hand after reallocation will be salvaged for any useful parts and then sold at auction.
Recommendation
That the classification of equipment and furniture, as property to be deleted, be approved as presented.
Attachment: 11152016.pdf16. APPROVAL TO AWARD BID #17-0045 FOR ART SUPPLIES - WAREHOUSEDescription
Bids to provide 'Art Supplies - Warehouse' were received from thirteen vendors on October 13, 2016. The bids of Blick Art Materials, LLC, DGS Educational Products, Highwater Clays of Florida, Inc., Nasco, National Art & School Supplies, Pyramid School Products, S&S Worldwide, School Specialty, Inc., and Standard Stationery Supply Co., were the best low bids meeting the advertised specifications. Reasons for not selecting the apparent low bid are included with the bid tabulation. This bid is for a period of one year with an option to renew for two additional one-year periods. Funds for these purchases are contained in the operating budgets of the schools.
Recommendation
That the bids of Blick Art Materials, LLC, DGS Educational Products, S&S Worldwide, School Specialty, Inc., and Standard Stationery Supply Co., for 'Art Supplies - Warehouse' in an amount not to exceed $250,000.00, be approved as presented.
Attachment: 17-0045.pdf
FACILITIES17. ACCEPTANCE OF FACILITIES SERVICES/CONSTRUCTION DESIGN PROJECT COMPLETION AND APPROVAL OF FINAL PAYMENT TO CONTRACTOR FOR THE ENGLEWOOD BUILDING 5 AND 9 RENOVATION DESIGNDescription
All work has been completed and approved by the Construction Project Manager. The final project costs have been internally audited and are enclosed herein in the final design payment for approval. The design portion of the project is complete in accordance with state statutes.
Recommendation
That the project design be accepted as complete and the final payment to the contractor be approved as presented.
Attachment: Englewood building 5 and 9 final payment.pdf18. ACCEPTANCE OF FACILITIES SERVICES PROJECT COMPLETION AND APPROVAL OF FINAL PAYMENT TO CONTRACTOR FOR THE GARDEN ELEMENTARY CANOPY ADDITIONDescription
All work has been completed and all required close-out documents have been received from the contractor. The final project costs have been internally audited and are enclosed herein in the final payment for approval. The Director of Facilities Services has determined that the project is complete in accordance with state statutes.
Recommendation
That the project be accepted as complete and the final payment to the contractor be approved as presented.
Attachment: Garden Elementary canopy addition final payment.pdf19. APPROVAL AND/OR RATIFICATION OF FACILITIES SERVICES' CHANGE ORDERSDescription
The Facilities Services change orders are summarized on the enclosure for ease of review. These change orders collectively total a decrease of $103,686.72 in gross contract dollars.
Recommendation
That the Facilities Services change orders be approved and/or ratified as presented.
Attachment: Facilities Services change orders.pdf20. ACCEPTANCE OF FACILITIES SERVICES' PROJECT COMPLETION AND APPROVAL OF FINAL PAYMENT TO THE CONTRACTOR FOR THE D/W MIDDLE SCHOOLS COT LABS 2016 DESIGNDescription
All work has been completed and all required close-out documents have been received from the contractor. The final project costs have been internally audited and are enclosed herein in the final payment to the contractor. The Director of Facilities Services has determined that the project is complete in accordance with state statutes.
Recommendation
That the project be accepted as complete and the final payment to the contractor be approved as presented.
Attachment: DW Middle Schools COT Labs 2016 final design payment.pdf21. ACCEPTANCE OF FACILITIES SERVICES' PROJECT COMPLETION AND APPROVAL OF FINAL PAYMENT TO THE CONTRACTOR FOR THE D/W MIDDLE SCHOOLS COT LABS 2016 CONSTRUCTION PROJECTDescription
All work has been completed and all required close-out documents have been received from the contractor. The final project costs have been internally audited and are enclosed herein in the final payment to the contractor. The Director of Facilities Services has determined that the project is complete in accordance with state statutes.
Recommendation
That the project be accepted as complete and the final payment to the contractor be approved as presented.
Attachment: DW Middle Schools COT Labs 2016 final construction payment.pdf
CONSTRUCTION22. ACCEPTANCE OF CONSTRUCTION SERVICES' PROJECT COMPLETION AND APPRVOAL OF FINAL PAYMENT TO CONTRACTOR FOR THE TOLEDO BLADE ELEMENTARY SCHOOL PORTABLES DEMOLITION AND RELOCATION 2016 PROJECTDescription
All work has been completed and all required close-out documents have been received from the contractor. The final project costs have been internally audited and are enclosed herein in Change Order #1 for approval. The Director of Construction Services has determined that the project is complete in accordance with state statutes.
Recommendation
That the project be accepted as complete and the Final Payment to the Contractor be approved as presented.
Attachment: TBE Portables_-CO 1_Comp and Final Pymt.pdf23. APPROVAL OF THE DELETION OF PORTABLE #99-337 AT EMMA E. BOOKER ELEMENTARY SCHOOL.Description
The Planning office has determined that the relocatable classroom is no longer needed by the District. The specified portable recommended for deletion has been inspected by Construction Services and Facilities Services staff is deemed to be no longer economical to maintain or renovate. This portable is currently used as classroom and lab space. Funds for demolition are available in the capital projects account.
Recommendation
That the deletion of portable #99-337 at Emma E. Booker Elementary school from F.I.S.H. inventory for demolition, be approved as presented.
Attachment: EEB_BuildingDemoMemoCSD_11-15-16.pdf24. APPROVAL AND/OR RATIFICATION OF CONSTRUCTION SERVICES' CHANGE ORDERSDescription
The Construction Services' Change Orders are summarized on the enclosure for ease of review. These change orders collectively total an increase of $179,569.26 in gross contract dollars. Included in these change orders is ($43,761.19) credit for a Direct Material Purchase; the corresponding Direct Material Purchase Order of ($41,831.68) result a net of $1,929.51 in sales tax savings.
Recommendation
That the Construction Services' Change Orders be approved and/or ratified as presented.
Attachment: BAI_enc111516_CSD-COs.pdf
FINANCE25. APPROVAL OF THE SUPERINTENDENTS FINANCIAL STATEMENTS FOR THE MONTH ENDING SEPTEMBER 30, 2016Description
The Superintendent's Financial Statements for the month ending September 30, 2016 did not reflect any unexpected trends for the first quarter of the 2016-2017 fiscal year. With the District becoming self-insured for health coverage as of January 1, 2016, the Internal Service funds reflect greater revenues and expenditures as well as restricted fund balance amounts when compared to the financial statements for the same time last year. In addition, budgeted usage of fund balance in the internal service funds are higher to cover claims that have been incurred, but not paid. The negative trend in the General Fund will continue until approximately November when property taxes are received.
Recommendation
That the Board approves the Superintendent's Financial Statements for the month ended September 30, 2016 as presented.
Attachment: Sept 16-17 supers.pdf
JOB DESCRIPTIONS26. APPROVAL OF REVISED JOB DESCRIPTION FOR SYSTEM ADMINISTRATOR COORDINATOR - CONFIGUARATION MANAGERDescription
The revised job description for System Administrator Coordinator - Configuration Manager, is being presented to the School Board for approval.
Recommendation
That the School Board approve the revised job description for System Administrator Coordinator - Configuration Manager as presented.
Attachment: Job 187 - SysAdCoor_ConfigMngr.pdf27. APPROVAL OF THE REVISED JOB DESCRIPTION FOR BUSINESS SYSTEM SUPPORTDescription
The revised job description for Business System Support is being presented to the School Board for approval.
Recommendation
That the School Board approve the revised job description for Business System Support as presented.
Attachment: Job 373 - Business System Support.pdf
New Business
28. APPROVAL OF THE NEW JOB DESCRIPTION FOR SYSTEM ADMINISTRATOR COORDINATOR-ACTIVE DIRECTORY & CLOUD COMPUTINGDescription
The new job description for System Administrator Coordinator - Active Directory & Cloud Computing is being presented for School Board approval.
Recommendation
That the School Board of Sarasota County approve the new job description for System Administrator Coordinator - Active Directory & Cloud Computing.
Attachment: Job TBD - SysAdCoordinator_ADCloud.pdf
Motions: That the School Board of Sarasota County approve the new job description for System Administrator Coordinator - Active Directory & Cloud Computing. - PASS Vote Results Motion: Jane Goodwin Second: Frank Kovach Shirley Brown - Aye Jane Goodwin - Aye Frank Kovach - Aye Bridget Ziegler - Aye Caroline Zucker - Aye
29. APPROVAL OF THE NEW JOB DESCRIPTION FOR SYSTEM ADMINISTRATOR COORDINATOR - VIRTUALIZATION & DISTRICT APPLICATIONS SUPPORTDescription
The new job description for System Administrator Coordinator - Virtualization & District Applications Support is being presented for School Board approval.
Recommendation
That the School Board of Sarasota County approve the job description for System Administrator Coordinator - Virtualization & District Applications Support.
Attachment: Job TBD - SysAdCoor_VDAS.pdf
Motions: That the School Board of Sarasota County approve the job description for System Administrator Coordinator - Virtualization & District Applications Support. - PASS Vote Results Motion: Jane Goodwin Second: Frank Kovach Shirley Brown - Aye Jane Goodwin - Aye Frank Kovach - Aye Bridget Ziegler - Aye Caroline Zucker - Aye
30.APPROVAL TO ADVERTISE REVISIONS TO SCHOOL BOARD POLICY 4.10*+Description
It is recommended that the indicated changes be made to bring the following School Board Policy up-to-date:
Policy 4.10*+ - The Curriculum
Recommendation
That the Board approves to advertise the revisions to the School Board Policy 4.10*+.
Attachment:Policy 4.10 The Curriculum.pdf
31. APPROVAL TO AUTHORIZE THE SUPERINTENDENT TO INITIATE NEGOTIATIONS WITH A LOBBYIST FIRMDescriptionBased on input and feedback from Board Members from two previous work sessions, a survey was solicited from several "piggyback" eligible vendors that had documented experience with K-12 school districts. A summary of the vendors has been provided to Board Members for their consideration.
Recommendation
That the Superintendent be authorized to initiate negotiations for a contract for lobbying services with Capital City Consulting.
Attachment: lobbyist attach.pdf
Motions: That the Superintendent be authorized to initiate negotiations for a contract for lobbying services with Capital City Consulting. - PASS Vote Results Motion: Jane Goodwin Second: Caroline Zucker Shirley Brown - Aye Jane Goodwin - Aye Frank Kovach - Nay Bridget Ziegler - Nay Caroline Zucker - Aye
Announcements/Comments
32. ANNOUNCEMENTS/COMMENTSDescription
N/A
Recommendation
N/A
Minutes: Frank Kovach stated that this is his last Board meeting and he felt both sad and happy. He reminisced about his past sixteen years on the Board, stated he would miss so many people, and he was proud of many things he helped bring to the district. Jane Goodwin, Caroline Zucker, Shirley Brown and Bridget Ziegler each thanked him for his service, spoke about the many things they learned from him, and wished him well in the next chapter of his life.
Adjournment
33. ADJOURNMENTDescription
N/A
RecommendationN/A
Minutes:The Chair adjourned the regular Board Meeting at 3:38 p.m.
We certify that the foregoing minutes are a true account of the regular Board meeting held on November 15, 2016 and approved at the regular Board meeting on December 6, 2016.
_______________________ ________________________
Secretary Chair
Lori White Shirley Brown
